Agreement Match
HHS conducts computer matching programs with other federal agencies and with state agencies. Below is a complete list of current matching programs, with links to the matching agreement and a public announcement describing each program. For more information on IT matching, see OMB Circular A-108 (December 2016), HHS Data Integrity Board (DIB) Guidelines for IT Matchmaking Agreements (August 2016), and HHS DIB Annual Reports. An inter/intra-agency (IA) agreement, also known as a refundable agreement, is a written agreement in which a federal agency agrees to provide, purchase or exchange services, supplies or equipment from another federal agency. An impact assessment is the document by which the receiving agency undertakes to reimburse the supplying body for the costs of services, supplies or equipment. In some cases, two or more organizations may agree to exchange services, supplies or equipment without transferring funds. Although an AI usually takes place between two agencies, an AI can sometimes involve more than two agencies. When a CMA is required, organizations use computer matching to perform many government functions, including determining or verifying eligibility for federal benefit programs or identifying payments and debts owned by government agencies. A CMA is a written contract that sets out the terms, safeguards and procedures under which federal organizations agree to disclose data when a computerized comparison of two or more automated RORs takes place. The Computer Matching and Privacy Act also requires organizations to engage in computer matching activities: the CMA covers all funded internal IT projects.
MACs should be developed when a computerized comparison of two or more SSRs takes place. In addition, DACs must be developed when matches involve federal staff or payroll files. Under a DPR, a project must also prepare an inter/intra-agency (IA) agreement if the ORS involved in the regulation is the responsibility of another federal agency. The federal agency responsible for creating the documents, obtaining the necessary permits and signatures, and publishing the corresponding notice is in bold. Pursuant to 5 U.S.C. § 552a(o), all records contained in a registration system may only be shared with a receiving organization or a non-federal organization for use in a computer matching program under a computer matching agreement (CMA) between the source organization and the receiving organization or non-federal organization. The ministry requires that CMAs be developed and approved for each matching program as defined in the legislation. The ranking of candidates by a program director and the ranking of programs by an applicant create a binding obligation to offer or accept a position if there is a match. The same binding commitment is established during the Match Week Supplementary Offer and Acceptance Program® (SOAP®) in the Principal Residence Match® when a program offers a position by placing a candidate on its list of preferences and the applicant accepts that offer. The all-in insurance policy applies to principal residence matching® and certain specialties participating in the specialty matching service®.
The all-in policy requires each program to register for these participating games and attempt to fill all of its positions through the game or other national twinning plan. A CMA is a written agreement between the source organization and the host organization (or non-federal organization) that sets out the terms and conditions of the matching program. The computer matching provisions of the Privacy Act apply to a wide range of computer matching activities conducted by federal organizations for the purpose of determining or verifying eligibility for or compliance with cash or in-kind benefits or payments under federal benefit programs. An agreement between the Treasury Department and another federal or non-federal agency can exist for up to 18 months and can be extended for another 12 months. Notices of approved computer matching agreements published in the Federal Register are listed below: The Computer Matching and Protection of Privacy Act, 1988 (the Act), Pub.L.100-503, amends the Privacy Act of 1974 and establishes procedural safeguards that affect the use of Privacy Act records by public authorities in enforcement certain types of computerized matching programs […].